Law firms often use Certified Mail® to meet statutory requirements proving Proof of Mailing/Acceptance and/or Proof of Delivery. For many, this means waiting for signed Green Cards to be returned, and then storing the Green Cards in case the delivery of the Certified Mail® letter needs to be proven sometime in the future.
These manual processes are a hold over from decades ago. They don't suit today's requirement for more speed and efficiency. As a result, law firms are switching to Certified Mail® software to modernize the process.
For example, users of online software, SimpleCertifiedMail.com, receive the Return Receipt Electronic ("RRE"), the USPS's digital alternative to the old-fashioned Green Card, in their account within 24 hours of the postal carrier delivering the Certified Mail® piece. This eliminates waiting for Green Cards to be returned, the need to file the Green Cards, and the all too often “we can’t find the Green Card” panic.
USPS® Return Receipt Electronic ("RRE")
There are many other benefits to adopting Certified Mail® software.
Easier Preparation of Certified Mail:
With SimpleCertifiedMail.com, you no longer have the hassle of filling out the USPS® PS 3800 and PS 3811 forms, attaching these forms to your envelope, applying postage with a postage meter, and dropping off your Certified Mail® at the Post Office. Instead, you simply log in, enter the recipient's address in an online form, and print a USPS-approved cover sheet or label for each Certified Mail® letter - complete with electronic postage – from your standard office printer. Then drop your Certified Mail® in any mailbox or leave it for your mail carrier to pick up during their normal stop at your office.
A Certified Mail® envelope and package, each ready to mail.
Proof of Acceptance without visiting the Post Office:
SimpleCertifiedMail.com posts a Proof of Acceptance (Electronic) PDF file to your account for every Certified Mail letter mailed, soon after the letters receive their first outbound scan at a USPS facility. You no longer have to bring your Certified Mail letters to the Post Office to get a stamped receipt. The Proof of Acceptance (Electronic)is accepted as prima facia evidence that the Post Office physically took possession of your mail on a specific date and at a specific time.
The Proof of Acceptance (Electronic)
An online record of your Mailing Expenses makes it easier to Seek Reimbursement:
SimpleCertifiedMail.com keeps a record of the costs you incur for each Certified Mail® item, making it easier to seek reimbursement from clients, when appropriate.
Tracking data and USPS confirmations are stored in your account for 10 years:
Records of each Certified Mail® letter you send, including USPS tracking data, Proof of Acceptance (Electronic), Proof of Delivery and the Return Receipt (Electronic) are automatically stored in your account for ten years and can be view and downloaded at any time.
No Up-Front Costs or Commitments:
There are no up-front costs, contracts or maintenance fees with SimpleCertifiedMail.com. You pay a small transaction fee for each Certified Mail® letter mailed with the assistance of the software, and your costs will be less than what you pay for mailing Certified Mail® with Green Cards today.