If you work in the towing business, you know that state statutes require the use of Certified Mail® when notifying vehicle owners, lien holders, and the DMV of actions such as charging for vehicle storage. And sending Certified Mail® the old-fashioned way requires time-consuming paperwork, annoying trips to the Post Office, waiting for the return of Green Cards, and then having to file Green Cards, for years.
What if we told you that there’s a solution that eliminates the USPS manual forms, eliminates trips to the Post Office, delivers you the signed confirmation of delivery within 24 hours, and provides a paperless system for managing and retaining all the important forms and data around the Certified Mail® process?
It’s called SimpleCertifiedMail.com and many of your peers are already using it.
Here are the top 5 reasons to use SimpleCertifiedMail.com:
1. Simplifies the preparation of Certified Mail®
Certified Mail® software eliminates manual forms, replaces postage meters with electronic postage, and does away with trips to the Post Office.
To prepare a Certified Mail® piece, you simply log into the web-based software, type in the recipient’s address information or select it from an address book, enter how many pages are in the letter and hit Print. Seconds later, a perfectly formatted 81/2” x 11” cover sheet is printed from your standard office printer, complete with the recipient and return addresses, electronic postage and all the required USPS bar codes. Simply fold the cover sheet and insert it, with the letter, into a USPS approved windowed Certified Mail® window envelope, supplied by SimpleCertifiedMail.com at no charge, and either leave for your mail carrier or drop in any mailbox. If you have multiple pieces to send, the Batch Process enables you to print cover sheets for any number of pieces direct from Excel spreadsheets.
2. Posts the Return Receipt (Electronic) to Your Account within 24 hours of Delivery, Eliminating the Hassles of Using Green Cards.
With SimpleCertifiedMail.com, you receive the USPS Return Receipt (Electronic) within 24 hours of your mail piece being delivered, as a PDF file. The Return Receipt (Electronic) is universally accepted as the legal equivalent of the Green Card by the IRS, State and Federal Courts, and government agencies. And as a PDF file, the RR(E) can be stored on a server or PC, and any print of the file is admissible. Imagine the time saved by not having to file original Green Cards, and then search for them later.
3. Automatic On-Line Record Retention for 10 Years
It is vital to have the records of all the documents you send because this information may be required several months or years later. With SimpleCertifiedMail.com, the Proof of Acceptance (Electronic) and Return Receipt (Electronic) are stored in your online account for 10 years and can be download at any time.
4. True Cost Visibility
It is very difficult to keep a tab on all your postal expenses if you are sending Certified Mail® the old-fashioned way and metering it with a postage meter. SimpleCertifiedMail.com keeps track of all costs for you. You'll be able to sort the data in Microsoft Excel, by client name, date, matter number, and so forth. This makes it easy to seek reimbursement.
5. No Sign-Up Fees or Recurring License Fees
The cost of our service is simple too: You only pay for what you use. No subscription fees, monthly minimums or maintenance fees. You pay a single price for each piece of Certified Mail® you prepare with our software and mail. The price includes USPS Postage, USPS Certified Mail® Fees, our cost of service, and USPS approved Certified Mail® window envelopes that we supply at no extra charge.