We find many Certified Mail® users don’t have an easy way to seek reimbursement from their clients for Certified Mail® sent on their behalf. This despite the fact they may be spending thousands of dollars monthly on Certified Mail. Most often, these businesses are preparing Certified Mail® using postage meters with limited reporting capabilities and don't have staff with enough time to put together a monthly analysis of Certified Mail use by client or reference number.
It’s quite common for some of the Certified Mail® letters you prepare to not actually be mailed. The circumstances prompting the preparation of the letter change and the letter doesn’t need to be sent.
SimpleCertifiedMail.com has two ways to ensure you receive a refund of USPS postage and fees for unsent Certified Mail®:
It’s not uncommon for batch processes to get interrupted for one reason or another. For example, you’ve gotten as far as creating the PDF file containing all the cover sheets for your mailing but won’t be printing the file and mailing until later in the day. No worries. Just log in, select Batch Jobs in the Create Cover Sheets & Labels tab, and you’ll see you still have access to the batch files you created earlier. These files are retained until you purposefully delete them. Note that you if have progressed through to producing the final PDF file containing cover sheets and labels that include postage, that indicia has today’s date, and it can be problematic if you mail these items on a later date.
For businesses still preparing Certified Mail® with the old-fashioned USPS forms and postage meters, it’s hard enough preparing a few pieces at a time without inadvertently mixing up which forms go on which envelopes. When it comes to sending dozens, hundreds, or thousands of Certified Mail® letters, it’s a big hassle, requiring all sorts of manual labor.