How long does the USPS take to deliver Certified Mail®?

Posted by Andrew Newmark on May 26, 2020 10:42:52 AM

Delivery time depends on whether you chose to send the Certified Mail letter via First-Class Mail or Priority Mail®. When sending via First-Class, it usually takes two to five business days. Sending via Priority Mail shortens the mailing time to two to three days. But delivery is only half the process. Key to Certified Mail® is how long it takes to receive back the all-important signature confirmation after the Certified Mail letter has been delivered, because without the signature important legal and business processes can't move forward.

For users of the traditional Green Card (USPS PS3811) the wait is normally three to five days. But as frequent Certified Mail® users can attest, there's a considerable risk that the Green Card gets lost on the way back, by accidentally getting co-mingled with other mail or getting damaged. That can result in a second piece of Certified Mail® having to be sent which creates a substantial delay.

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Category: Certified Mail® Education

How to send Certified Mail® from home. No trips to the Post Office required.

Posted by Andrew Newmark on Apr 8, 2020 10:13:24 AM

It's good to know that it is now easy to send Certified Mail® from your home, without requiring the traditional USPS® forms, a postage meter and trips to the Post Office to get a stamped receipt.

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Category: Certified Mail® Education, Covid-19

USPS makes temporary change to Signature Confirmation due to COVID-19

Posted by Andrew Newmark on Apr 7, 2020 4:24:15 PM

In response to the COVID-19 virus, the USPS® has changed the Signature Confirmation process for Certified Mail® sent with Return Receipt (Electronic). Instead of the recipient signing their name on the tablet computer carried by the mail carrier, carriers will keep a safe distance, ask for the recipient’s first initial and last name, enter the name in the signature field on the tablet and then leave the Certified Mail® item. When the Return Receipt (Electronic) is posted to your SimpleCertifiedMail.com account and/or emailed to you, you will likely see the name along with “COVID-19 SIGNATURE” or "C-19"on the signature line.

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Category: Certified Mail® Education, Covid-19

Why law firms are turning to Certified Mail® software to make operations run more smoothly.

Posted by Andrew Newmark on Mar 10, 2020 10:47:56 AM

Law firms often use Certified Mail® to meet statutory requirements proving Proof of Mailing/Acceptance and/or Proof of Delivery. For many, this means waiting for signed Green Cards to be returned, and then storing the Green Cards in case the delivery of the Certified Mail® letter needs to be proven sometime in the future.

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Category: Certified Mail® Education, Law Firms

How Certified Mail® software helps CPAs manage more efficiently

Posted by Andrew Newmark on Feb 20, 2020 9:16:08 AM

CPAs have long relied on Certified Mail® to comply with best practices for the on-time filing of taxes and other matters.

For many CPAs that means filling out Certified Mail® Receipts and Green Cards by hand, sending the envelopes through the postage meter, heading down to the post office for a Proof of Mailing receipt, waiting for signed Green Cards to be returned, and storing those Green Cards in case they are needed to prove timely filing sometime in the future. That’s a labor-intensive process that is out of sync with the desire of CPAs to streamline operations and digitize their records.

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Category: Certified Mail® Education, Accounting

Certified Mail® Explained

Posted by Andrew Newmark on Jan 21, 2020 6:00:00 AM

Most people think of Certified Mail® as mail that comes with a green paper postcard that’s signed by the recipient upon delivery, setting Certified Mail® apart from other sorts of mail. In fact, the “Green Card” is just one option when using Certified Mail®. In this article, we’ll explain the important role Certified Mail® serves for businesses, government and individuals, the options you have when using Certified Mail® and how Certified Mail® software will save you lots of time and money.

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Category: Certified Mail® Education

If you are still using Green Cards, the USPS has a better way

Posted by Andrew Newmark on Dec 5, 2019 9:29:01 AM

If you’re still using Green Cards with your Certified Mail®, you really should consider a change. 

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Category: Certified Mail® Education, Digital Green Card

How digitization drives demand for web-based Certified Mail® software

Posted by Andrew Newmark on Nov 22, 2019 4:10:37 PM

As businesses continue to seek ways to improve regulatory compliance, customer relations and internal efficiency, we have seen first-hand how the move to digitize business processes is leading to changes in the way Certified Mail® is prepared and managed.

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Category: Certified Mail® Education, Accounting, Law Firms

Helping property managers adhere to the NYS Housing Tenant Protection Act of 2019

Posted by Andrew Newmark on Nov 13, 2019 10:03:05 AM


Section 46 of New York State’s Housing Stability and Tenant Protection Act of 2019 mandates that property managers use Certified Mail® to deliver notice to apartment lessees of overdue rent. Filling out USPS forms, sending employees to the Post Office to get receipts, waiting for signed Green Cards to come back, and filing the Green Cards in case they are need later, can be a real hassle.

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Category: Certified Mail® Education, Property Management

Five ways online Certified Mail® software makes using Certified Mail faster and easier

Posted by Andrew Newmark on Oct 31, 2019 8:00:00 AM

Certified Mail®plays an important role in business and legal affairs when the mailer needs official USPS verification that their mail was mailed and/or delivered. In fact, approximately 190 million pieces of Certified Mail are sent each year in the United States.

For many users, however, the process of preparing Certified Mail, tracking its progress and storing the USPS receipts and delivery confirmations is tedious, time consuming and out of synch with the modern business practices and the digitization of important files. 

Fortunately, online Certified Mail® software from SimpleCertifiedMail.com employs web services and electronic postage to make Certified Mail® much simpler, faster and more efficient. Here are 5 ways:

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Category: Certified Mail® Education, Digital Green Card

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Here you'll find helpful information to make Certified Mail work more efficiently for your business. Short articles on how clients in a variety of industries are improving their Certified Mail process, as well as tips on getting the most from SimpleCertifiedMail.com

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