If you are still using Green Cards, the USPS has a better way

Posted by Charles Crutchfield on Dec 5, 2019 9:29:01 AM

If you’re still using Green Cards with your Certified Mail®, you really should consider a change. 

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Category: Certified Mail® Education

How digitization drives demand for web-based certified mail software

Posted by Charles Crutchfield on Nov 22, 2019 4:10:37 PM

As businesses continue to seek ways to improve regulatory compliance, customer relations and internal efficiency, we have seen first-hand how the move to digitize business processes is leading to changes in the way Certified Mail is prepared and managed.

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Category: Certified Mail® Education

Helping property managers adhere to the NYS Housing Tenant Protection Act of 2019

Posted by Charles Crutchfield on Nov 13, 2019 10:03:05 AM


Section 46 of New York State’s Housing Stability and Tenant Protection Act of 2019 mandates that property managers use Certified Mail® to deliver notice to apartment lessees of overdue rent. Filling out USPS forms, sending employees to the Post Office to get receipts, waiting for signed Green Cards to come back, and filing the Green Cards in case they are need later, can be a real hassle.

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Category: Certified Mail® Education

Five ways to convince your office to love Certified Mail®

Posted by Charles Crutchfield on Oct 31, 2019 8:00:00 AM

Okay, maybe no one will ever love Certified Mail®, but if you switch to online Certified Mail® software from SimpleCertifiedMail.com, the whole Certified Mail® process becomes fast and easy to manage. Here are five big benefits of using SimpleCertifiedMail.com:

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Category: Certified Mail® Education

The software towing companies shouldn’t live without

Posted by Charles Crutchfield on Oct 15, 2019 4:21:00 PM

If you work in the towing business, you know that state statutes require the use of Certified Mail® when notifying vehicle owners, lien holders, and the DMV of actions such as charging for vehicle storage. And sending Certified Mail® the old-fashioned way requires time-consuming paperwork, annoying trips to the Post Office, waiting for the return of Green Cards, and then having to file Green Cards, for years.

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Category: Certified Mail® Education

Certified Mail® software for accounting firms

Posted by Charles Crutchfield on Oct 8, 2019 10:05:00 AM

Once upon a time, filing income taxes and sales taxes for your clients meant you had to rely on the U.S. Postal Service to deliver your mail on or before the due date to comply with regulations regarding on-time filing. Changes in tax code and technology have made compliance much easier for accounting firms. Current United States tax code (26 U.S.C. 7502) allows you to substitute proof of "timely mailing" for "timely filing and paying," taking all the stress out of knowing whether or not your clients' matter made it to the IRS in time. 

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Category: Certified Mail® Education

6 Reasons why Certified Mail® Software makes great sense for many law firms

Posted by Charles Crutchfield on Oct 1, 2019 4:16:00 PM

Law firms that rely on Certified Mail® to move various asset recovery, claims and other processes forward have to meet strict archival requirements in case an important document's proof of delivery is called into question. For many law firms, this means that USPS Green Cards have to be stored in a secure location for many months, if not years. In addition, the hassle of waiting several days for a Green Card to return can add unnecessary stress to an already hard-working office staff.

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Category: Certified Mail® Education

Sending Certified Mail® online

Posted by Charles Crutchfield on Sep 24, 2019 4:11:00 PM

Certified Mail® is unlikely to ever transition into an online service, what with the need for USPS confirmations of Acceptance, Delivery and Signatures. However web-based software makes it far easier to prepare Certified Mail® while enabling mailers to receive the USPS Proof of Acceptance without visiting the Post Office, receive the USPS Return Receipt (Electronic) within 24 hours of their Certified Mail® being delivered, and manage all the data from their Certified Mail®, including postage expenses, in an online account.

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Category: Certified Mail® Education

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Here you'll find helpful information to make Certified Mail work more efficiently for your business. Short articles on how clients in a variety of industries are improving their Certified Mail process, as well as tips on getting the most from SimpleCertifiedMail.com

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