How Certified Mail® software helps CPAs manage more efficiently

Posted by Andrew Newmark on Feb 20, 2020 9:16:08 AM

CPAs have long relied on Certified Mail® to comply with best practices for the on-time filing of taxes and other matters.

For many CPAs that means filling out Certified Mail® Receipts and Green Cards by hand, sending the envelopes through the postage meter, heading down to the post office for a Proof of Mailing receipt, waiting for signed Green Cards to be returned, and storing those Green Cards in case they are needed to prove timely filing sometime in the future. That’s a labor-intensive process that is out of sync with the desire of CPAs to streamline operations and digitize their records.

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Category: Certified Mail® Education, Accounting

How digitization drives demand for web-based Certified Mail® software

Posted by Andrew Newmark on Nov 22, 2019 4:10:37 PM

As businesses continue to seek ways to improve regulatory compliance, customer relations and internal efficiency, we have seen first-hand how the move to digitize business processes is leading to changes in the way Certified Mail® is prepared and managed.

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Category: Certified Mail® Education, Accounting, Law Firms

Now it's easy to seek reimbursement for Certified Mail® expenses incurred on your client's behalf

Posted by Andrew Newmark on Oct 22, 2019 3:08:08 PM

We find many Certified Mail® users don’t have an easy way to seek reimbursement from their clients for Certified Mail® sent on their behalf.  This despite the fact they may be spending thousands of dollars monthly on Certified Mail. Most often, these businesses are preparing Certified Mail® using postage meters with limited reporting capabilities and don't have staff with enough time to put together a monthly analysis of Certified Mail use by client or reference number.

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Category: Product Tips, Accounting, Law Firms

Certified Mail® software for accounting firms

Posted by Andrew Newmark on Oct 8, 2019 10:05:00 AM

Once upon a time, filing income taxes and sales taxes for your clients meant you had to rely on the U.S. Postal Service to deliver your mail on or before the due date to comply with regulations regarding on-time filing. Changes in tax code and technology have made compliance much easier for accounting firms. Current United States tax code (26 U.S.C. 7502) allows you to substitute proof of "timely mailing" for "timely filing and paying," taking all the stress out of knowing whether or not your clients' matter made it to the IRS in time. 

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Category: Certified Mail® Education, Accounting

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Here you'll find helpful information to make Certified Mail work more efficiently for your business. Short articles on how clients in a variety of industries are improving their Certified Mail process, as well as tips on getting the most from

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