While occasional users of Certified Mail® find it acceptable to send Certified Mail from their local Post Office, frequent users save a lot of time and money by sending Certified Mail® from their home or office using web-based Certified Mail software and USPS® innovations such as digital postage and the Return Receipt (Electronic)®. We created a guide highlighting the differences.
Category: Certified Mail® How To
Delivery time depends on whether you chose to send the Certified Mail letter via First-Class Mail or Priority Mail®. When sending via First-Class, it usually takes two to five business days. Sending via Priority Mail shortens the mailing time to two to three days. But delivery is only half the process. Key to Certified Mail® is how long it takes to receive back the all-important signature confirmation after the Certified Mail letter has been delivered, because without the signature important legal and business processes can't move forward.
For users of the traditional Green Card (USPS PS3811) the wait is normally three to five days. But as frequent Certified Mail® users can attest, there's a considerable risk that the Green Card gets lost on the way back, by accidentally getting co-mingled with other mail or getting damaged. That can result in a second piece of Certified Mail® having to be sent which creates a substantial delay.
Category: Certified Mail® Education
It's good to know that it is now easy to send Certified Mail® from your home, without requiring the traditional USPS® forms, a postage meter and trips to the Post Office to get a stamped receipt.
In response to the COVID-19 virus, the USPS® has changed the Signature Confirmation process for Certified Mail® sent with Return Receipt (Electronic). Instead of the recipient signing their name on the tablet computer carried by the mail carrier, carriers will keep a safe distance, ask for the recipient’s first initial and last name, enter the name in the signature field on the tablet and then leave the Certified Mail® item. When the Return Receipt (Electronic) is posted to your SimpleCertifiedMail.com account and/or emailed to you, you will likely see the name along with “COVID-19 SIGNATURE” or "C-19"on the signature line.
Law firms often use Certified Mail® to meet statutory requirements proving Proof of Mailing/Acceptance and/or Proof of Delivery. For many, this means waiting for signed Green Cards to be returned, and then storing the Green Cards in case the delivery of the Certified Mail® letter needs to be proven sometime in the future.
CPAs have long relied on Certified Mail® to comply with best practices for the on-time filing of taxes and other matters.
For many CPAs that means filling out Certified Mail® Receipts and Green Cards by hand, sending the envelopes through the postage meter, heading down to the post office for a Proof of Mailing receipt, waiting for signed Green Cards to be returned, and storing those Green Cards in case they are needed to prove timely filing sometime in the future. That’s a labor-intensive process that is out of sync with the desire of CPAs to streamline operations and digitize their records.
Most people think of Certified Mail® as mail that comes with a green paper postcard that’s signed by the recipient upon delivery, setting Certified Mail® apart from other sorts of mail. In fact, the “Green Card” is just one option when using Certified Mail®. In this article, we’ll explain the important role Certified Mail® serves for businesses, government and individuals, the options you have when using Certified Mail® and how Certified Mail® software will save you lots of time and money.
Category: Certified Mail® Education
As businesses continue to seek ways to improve regulatory compliance, customer relations and internal efficiency, we have seen first-hand how the move to digitize business processes is leading to changes in the way Certified Mail® is prepared and managed.
Section 46 of New York State’s Housing Stability and Tenant Protection Act of 2019 mandates that property managers use Certified Mail® to deliver notice to apartment lessees of overdue rent. Filling out USPS forms, sending employees to the Post Office to get receipts, waiting for signed Green Cards to come back, and filing the Green Cards in case they are needed later, can be a real hassle.